The Title Page Challenge

It is important to include the "Compliance with Ethical Standards" section at the end of your title page needs to be included. What is this?

Please always include all five disclosure statements (even if one or more are not applicable), as well as the exact statement order and wording as described below.

1. Funding (must be included): “This study was funded by X (grant number X)”
In this paragraph all sources of funding for the research reported should be declared. The role of the funding body in the design of the study and collection, analysis, and interpretation of data and in writing the manuscript should be declared.

If not applicable, please add the following sentence:
“This study was not supported by any funding.”

2. Conflict of Interest (must be included): “Author A has received research grants from Company A. Author B has received a speaker honorarium from Company X and owns stock in Company Y. Author C is a member of committee Z.”

If not applicable, please add the following sentence:
“The authors declare that they have no conflict of interest.”

In this paragraph all financial and non-financial competing interests must be declared. If you are unsure whether you or any of your co-authors have a competing interest please contact the editorial office.

3. Ethical approval (must be included):

- For studies involving patients, please add the following sentence:
“All procedures performed in studies involving human participants were in accordance with the ethical standards of the institutional and/or national research committee and with the 1964 Helsinki declaration and its later amendments or comparable ethical standards.”

- For retrospective studies, please add the following sentence:
“For this type of study formal consent is not required.”

- For studies with animals, the following statement should be included in the text: “All applicable international, national, and/or institutional guidelines for the care and use of animals were followed.”

If applicable (where such a committee exists): “All procedures performed in studies involving animals were in accordance with the ethical standards of the institution or practice at which the studies were conducted.”

- If articles do not contain studies with human participants or animals by any of the authors, please select one of the following statements:
“This article does not contain any studies with human participants performed by any of the authors.”
“This article does not contain any studies with animals performed by any of the authors.”
“This article does not contain any studies with human participants or animals performed by any of the authors.”
A statement on the Institutional Review Board (IRB) approval of your study must be also included in this section.

4. Informed consent (must be included): “Informed consent was obtained from all individual participants included in the study.”

For all research involving human subjects, informed consent to participate in the study should be obtained from participants (or their parent or legal guardian in the case of children under 16).

If not applicable, please add one of the following sentences:
“For this type of study informed consent is not required.”
“This study has obtained IRB approval from (indicate the relevant board) and the need for informed consent was waived.”

5. Consent for publication (must be included): “Consent for publication was obtained for every individual person’s data included in the study.”
If your manuscript contains any individual person’s data in any form, consent to publish must be obtained from that person, or in the case of children, their parent or legal guardian. All presentations of case reports must have consent to publish.

If not applicable, please add the following sentence:
“For this type of study consent for publication is not required.”

 

Missing author names? Incorrect author spellings? Incorrect author order? Check before you submit!

When you submit your manuscript to CVIR, the Editorial Manager system requires that you enter each co-author’s name and contact information in the submission site. When you upload your complete Title Page with author details, ALL authors must be in included on the Title Page, in the exact same order and the exact same spelling as the the list you’ve provided in the submission site. Since blinded reviewers do not see this Title Page, the submitting author is solely responsible for ensuring that the Title Page is complete and correct.

 

Why so strict about author names?

If your manuscript is reviewed and ultimately accepted, we’ll send it to our Production Team, with your Title Page as-is. This means that if you have left out a key author’s name; or an author’s first/last name is spelled incorrectly or switched around; or if the authors’ listed order is incorrect; or a mistaken author name is included when it shouldn’t have been, then it will certainly complicate the next steps in the publication process.

If any of the above happens, below are two potential subsequent scenarios.

 

Scenario 1: Mistakes in the author name(s) are found during the proofs stage

After acceptance, the manuscript Proofs are sent to the corresponding author for review/correction/approval.  If the author finds a problem with the list of authors and wants to add or remove a co-author from the proofs or change the co-authors’ order, then the following is required, along with the proofs changes:

  1. An emailed verification indicating that all listed authors are in agreement with any provided author changes.
  2. If an author is added: Add the author's conflict of interest information to the Conflict of Interest statement in the manuscript text.
  3. If an author is removed: A letter of confirmation from the author who is being removed.
  4. After any author changes have been made: Confirmation that the new order and spelling of all authors is correct.

 

Scenario 2: Mistakes in the author name(s) are found after online first publication

After acceptance, the manuscript Proofs are sent to the corresponding author for review/correction/approval. If the author misses any mistakes in the list of authors, but moves forward with approving the proofs, then the article will be published as-is. Once the article is published Online First, it is officially published and cannot be changed. If any mistakes in author name(s) are found AFTER publication, the four requirements listed above are still required, and the author must provide a written correction paragraph, which will be used as an erratum to accompany the article.

As you can see from the above scenarios, what may just appear to be a minor mistake or correction to your author list actually entails quite a lot of effort and detail. Our advice to all authors is simple: Before you submit, be thorough; confirm your list of authors with everyone involved.